The Movement Project

Privacy and confidentiality policy.

How we collect, use, store and protect personal and sensitive information.

Applies to participants, parents or guardians, staff, contractors, and incident records. Effective 25 March 2026. Reviewed annually.

1. Information we collect

Participant names, dates of birth, and contact details
Parent, guardian, nominee, and emergency contact information
Medical information, disability-related support needs, and practical participation information relevant to safety
Incident, injury, and complaint records
Photos or videos where consent has been provided

2. How we use information

To support participant safety and wellbeing
To deliver sessions appropriately and make reasonable adjustments
To communicate with parents, guardians, nominees, or plan managers where relevant
To meet legal, insurance, and NDIS administration requirements

3. Storage and security

Secure digital storage with limited access to authorised personnel
Files and systems protected with passwords or equivalent controls
Information retained only for as long as reasonably required

4. Disclosure and consent

Personal information is only shared with consent, where required by law, where necessary to protect a child or others, or where emergency services or insurers require relevant details.

Information will not be shared for unrelated third-party marketing purposes without consent.

5. Access, correction, and breaches

Parents or guardians may request access to or correction of relevant information at any time
Actual or suspected privacy breaches will be managed promptly and escalated where required

6. Review

This policy is reviewed annually or earlier if legislative or operational changes require it.

Questions or requests

Email themovementprojectau@gmail.com with any questions or to request access to your information.